1. TERMS OF REFERENCE
A. In the rules and regulations for participation
in SPOEX 2010, the term “exhibitor”
shall include all employees, servants and agents of any
individual company,
partnership firm or organization who have applied for
space for the purpose of exhibiting.
B. The term “exhibition” shall mean the
Seoul International Sports & Leisure Industry Show
2010 (SPOEX 2010).
C. The term “organizer” shall mean Seoul
Olympic Sports Promotion Foundation, Korea International
Trade Association and Reed Exhibitions which is authorized
to organize the exhibition.
2. APPLICATION FOR PARTICIPATION
A. All application for participation
shall be made on the prescribed application form,
which shall be submitted, to the organizer or his representatives.
B. The contract shall be established
when the exhibitor submits the application form
duly signed and pays the organizer the participation fee
in full of the space and/or
shell stand costs. The organizer, however, may deferor
refuse the acceptance of
an application in the event that sufficient space is not
available or the announced
exhibit is considered by organizer not germane to the
exhibition.
3. ALLOCATION OF EXHIBIT
SPACE
A. The organizer shall allocate the
space in accordance with the order of application, size
of the space applied for, the nature of the exhibits or
in the manner the organizer deems fit.
B. The organizer shall reserve the right
to change the location and/or the size of the
space allocated to the exhibitor at any time prior to
the commencement of the
build-up of the exhibition, should exceptional circumstances
demand, and the
exhibitor shall have no claim for compensation as a result
of changes.
4. USE OF EXHIBIT SPACE
A. Exhibitors are bound to exhibit the
announced products and to staff the stand
with competent personnel during the whole period of the
exhibition.
B. All exhibits must accord with the
description on the application form, and be
related to the theme of the exhibition. Public auctions
without permission of the
organizer are strictly prohibited. If the exhibitor violates
the above-mentioned
rules, the organizer can stop the exhibitor’s activity,
remove his/her exhibits or
order the dismantling of his/her booth. In this case,
the participation fee shall not
berefunded and the exhibitor shall have no claim for compensation.
C. Exhibits can not be removed from the
stand until after the close of the exhibition.
D. Exhibitors are not allowed to sublet
space allotted to them to other parties, either
wholly or in part, without the written consent of the
organizer. Products or
companies other than those specified on the application
form and accepted by
the organizer cannot be exhibited or advertised on the
stand. The organizer has
the right to remove all unapproved exhibits at the cost
of the exhibitor.
E. Promotional activities including the
distribution of leaflets, materials and
giveaways shall be confined to the exhibitor’s own stand.
F. The exhibitor shall operate and demonstrate
its exhibit so as not to annoy,
endanger or interfere with the rights of other exhibitors
and visitors. Any practice
resulting in complaints may be prohibited by the organizer.
G. The organizer shall reserve the right
to remove exhibits if a complaint of
infringement of Intellectual Property Right is filed.
5. SALES REGULATIONS
A. All exhibitors who wish to sell their
products at the stand must get the prior written
approval from the organizer.
B. The exhibitor shall bear the responsibility
for the payment of the relevant customs
duties and/or taxes to be levied on exhibits sold at the
stand.
6. TERMS OF PAYMENT
A. The participation fee and/or relevant
stand charges must be paid in full at the time
of the application by the exhibitor.
B. Charges for other services or supplies ordered separately
are payable within the
time period specified at the invoice.
C. The participation fee shall be paid
by the due date, Dec. 14, 2008. Otherwise the
organizer has the right to cancel the contract and dispose
the space at his
discretion. And in case he does, the participation fee
already paid shall not be
refunded.
D. For all outstanding liabilities, the
organizer may retain the exhibits as security.
7. BREACH OF CONTRACT AND
WITHDRAWAL BY EXHIBITOR
A. In the event of abandonment or rejection
of all allocated space, the organizer has
the right to cancel the exhibitor’s application. In this
case, the participation fee
already paid will not be refunded, unless abandonment
or rejection of allocated
space as a result of force majeure.
B. In the event of partial abandonment
or rejection of the allocated space, the
exhibitor shall forfeit the application fee already paid
for the abandoned or rejected
space, unless the act of withdrawal was a result of force
majeure. And if the
participation fee has not been paid fully, the exhibitor
shall pay the remaining
amount of the participation fee by the due date for all
the space initially applied for.
8. CANCELLATION AND CHANGES
OF THE EXHIBITION
In the event of the cancellation of the exhibition by
the organizer, the participation
fee paid will be refunded. But if the cancellation was
caused by force majeure,
the fee will not be refunded. The organizer reserves the
right to change the
venue and duration of the exhibition if exceptional circumstances
demand. In this
case, the fee paid will not be refunded and the exhibitor
shall have no claim for
the compensation as a result of the changes.
9. CONSTRUCTION AND DECORATION
OF STAND AND DISPLAY
A. In the construction and decoration
of the stand, all exhibitors and their stand
contractors must comply with the technical regulations
set forth by COEX.
B. Modifications including decorations
such as painting the floor, ceiling and pillars
will not be permitted. The exhibitor shall be responsible
for compensating any
damages to the exhibition hall.
C. All exhibitors must complete their
construction and/or decoration, and move-in
and display of exhibits by the date and time stipulated
by the organizer.
10. MOVEMENT OF EXHIBITS
AND STAND FITTINGS
Exhibitors shall remove all exhibits and stand fittings
from the exhibition hall within
the period stipulated by the organizer and indemnify the
organizer against any cost
incurred by reason of delay or damage to the exhibition
hall.
11. SECURITIES, RISK AND
INSURANCE
A. The organizer shall reserve right
to limit any constructions or demonstrations that
pose potential safety hazards.
B. The exhibitors shall be held responsible
for any loss or theft of, or damage to
exhibits, standfittings or any article belonging to the
exhibitor during the
construction, exhibition and dismantling periods.
C. In the event that the exhibitor intentionally
or negligently causes a fire, theft,
breakage or other accidents inflicting damages to the
organizer or others, the
exhibitor shall be responsible for damages.
D. Exhibitors shall be responsible for
insuring goods exhibited. The organizer shall
not be liable for any damage or loss to exhibits and stand
fittings.
12. FIRE REGULATIONS
A. Materials used in stand and display
construction must be properly fireproofed in
accordance with the regulations of Korea.
B. The organizer has the right, should
circumstances necessitate, to make changes
in the exhibitor’s stand for fire control.
13. SUPPLEMENTARY CLAUSES
A. Whenever necessary, the organizer
shall have the right to issue supplementary
regulations in addition to those in the rules and regulations
for the participation in
SPOEX 2009 to ensure the smooth management of the exhibition.
B. Any additional written regulation
instructions shall form part of the rules and
regulations for the participation in SPOEX 2009 and they
shall be binding on the
exhibitors.
C. The exhibitor shall also observe the
regulations for the management of the
exhibition halls of the COEX.
14. ARBITRATION OF DISPUTES
Any dispute, difference, or question which may arise at
any time hereafter between the organizer and the exhibitor
touching on the true construction of these terms and conditions
for participation or the rights and liabilities of the
parties hereto shall be finally settled by arbitration
in accordance with the Commercial Arbitration Rules of
the Korean Commercial Arbitration Board in
Seoul, Korea. The award of the above arbitration shall
be final and binding upon both parties.
|
|
